Outsourced payroll and pensions services
Payroll management and workplace pension tasks take considerable time and attention, which is often a stretch for small business owners. As your company and teams grow, the job only becomes more complex.
At Butt Miller, we have extensive experience providing outsourced payroll and pension services to businesses of all sizes. We offer a comprehensive service to give you back precious hours and provide valuable reassurance.
If you could use more time working on your business than being tied up with payroll admin, reach out to us today for support.
What are payroll and pensions services?
Professional payroll and pension services help businesses manage the responsibility of paying staff and meet their statutory obligations as an employer.
Butt Miller handles every aspect of payroll administration and delivery, including salary calculations, tax deductions, payslips, payment runs, CIS payroll, holiday calculations and statutory pay such as maternity and sick pay.
We also take care of auto-enrolment and other workplace pension administration, a complex area where mistakes can easily occur. We can provide support by setting up and administering the scheme, calculating contributions, assessing employees, and managing the required communications.
| How outsourced payroll and pensions services benefit you | |||||
|---|---|---|---|---|---|
| More time back | Reduced risk | Cost control | Useful insights | Employee satisfaction | Tax-efficient rewards |
| Take the time-consuming admin and stress of payroll and pensions away from you and your team. | Avoid payroll errors, missed submissions, incorrect deductions and auto-enrolment mistakes. | Outsourcing payroll gives you expertise without in-house recruitment and training costs. | Accurate payroll reports provide visibility into staffing costs and their impact on cash flow and profits. | Clear payslips and accurate contributions and deductions give your staff confidence and improve the employee experience. | Salary sacrifice makes employee benefits more cost-effective for the business and your team. |
How do payroll services work?
For you as a business owner or director, the process is very simple. You provide us with key data, including employee details, hours worked, salary changes, bonuses, new starters, leavers and absences. From there, we take care of the rest.
We will calculate tax owed, pension contributions, produce payslips, and submit what is required to HMRC. We just need your final approval before the payment run.
Access to personal information is limited to those who provide your service, with confidentiality procedures in place. We use only the most robust software, so you can be confident that your data is protected and stored securely in our cloud-based systems.
Our pension and payroll services
Whether you are a small business or larger limited company, we can help you stay on top of payroll and pension duties. We will build a service around your needs and commitments to remove the admin burden on you and your team.
Butt Miller’s outsourced payroll and pension services include everything you need to fulfil your employer obligations and remain compliant, including:
Core payroll processing
- Salary calculations
- Electronic payslips
- Starters and leavers
- Holiday pay calculations
- Payroll changes, such as salary increases
Tax, reporting and statutory payments
- PAYE and National Insurance deductions
- RTI submissions to HMRC
- Statutory payments, including SMP and SSP
- Payroll reports and record keeping
Pensions and employee reward
- Auto-enrolment administration
- Workplace pension contributions
- Employee benefits and bonuses
Specialist payroll
- Construction Industry Scheme (CIS) payroll
Construction Industry Scheme (CIS) payroll
Payroll is time-consuming enough, but CIS adds more layers of complexity. Every subcontractor must be verified with HMRC, the correct deductions applied, monthly returns submitted and records kept. There is also the added responsibility of checking whether someone should be treated as an employee or subcontractor.
We are here to make the task easier by providing advice and taking on the day-to-day tasks of paying subcontractors. We will register your business for CIS if necessary and ensure your construction business stays compliant.
Our CIS payroll services are most effective when they are part of a wider outsourced accounting service, keeping more of your financial administration in one place.
Workplace pensions and auto-enrolment
Workplace pensions create an astonishing amount of admin, particularly for growing and evolving teams. Getting contributions, enrolment dates, and records correct requires ongoing attention and often draws focus away from critical business tasks.
Our experienced payroll team can alleviate the burden by setting up auto-enrolment for all eligible employees and managing contributions. We can also help you communicate with your employees about how the auto-enrolment process works.
Your outsourced payroll and pension team will:
- Assess employee eligibility for auto-enrolment
- Enrol them at the right time
- Calculate pension contributions
- Monitor staff ages and earnings, manage opt-in and opt-out, and maintain minimum contributions
- Process employee requests to leave or re-join pension schemes.
- Maintain the records required by the Pensions Regulator
- Statutory re-enrolment review every three years to assess and re-enrol eligible employees
Keeping your payroll and pension information aligned reduces the risk of missed deadlines and mistakes, giving you greater confidence and protecting your employer reputation.
Beyond pension administration, workplace pensions are more than a compliance exercise. Choosing the right workplace pension scheme can strengthen your employee benefits package. Butt Miller can talk you through different options and help you choose a scheme that suits your responsibilities and the needs of your workforce.
Salary sacrifice
Salary sacrifice can be a tax-efficient way to enhance your employee benefits package while helping you manage employment costs.
Under a salary sacrifice arrangement, an employee agrees to give up part of their cash salary in return for a non-cash benefit, such as additional employer pension contributions or an electric vehicle.
Depending on the benefit and individual circumstances, salary sacrifice can reduce National Insurance costs for both the business and the employee, while giving staff access to valuable benefits in a cost-effective way.
Butt Miller can advise on whether salary sacrifice is suitable for your business and help you understand the payroll, tax and reporting implications.
Employee incentives and remuneration planning
As your business grows, it can become more important to reward good people. Bonuses and benefits are an effective way to attract talent and retain staff. With that comes more administration and compliance considerations
Our payroll team can manage the administration of bonuses and employee benefits, while our wider team of senior accountants can advise on remuneration strategy for employees and directors. We can help you create an approach that is fair, tax-efficient and affordable for the business.
We can also help you consider which type of employee incentive scheme is appropriate for your business and how that works with the company’s wider tax planning initiatives.
Payroll that connects with wider business advice
As one of the highest regular costs for your business, accurate payroll data can show how staffing costs are changing and how it affects cash flow and margins. This insight can be used, for example, to decide whether the business can afford to recruit or increase salaries.
When your payroll data and accounting are aligned, management can quickly access up-to-date reports on staffing costs, tax liabilities and pension contributions, giving them a clearer view of the financial impact of their workforce.
Butt Miller offers comprehensive outsourced accounting and business advisory services, so payroll data can feed directly into areas such as bookkeeping, management accounts and cash flow reporting.
Contact Butt Miller for expert pension and payroll management
Our team of experienced payroll professionals understand the intricacies of payroll, making compliance far easier to manage. You can expect a high level of accuracy, responsive customer service and confidence that your payroll responsibilities are being handled by experts. Our team keeps up with changes to tax, statutory pay, pensions and employee benefits, so you don’t have to build that specialist knowledge in-house.
As an established and highly-reviewed firm of Chartered Accountants, we can look beyond the monthly payroll run and consider what your people costs mean for the wider business. Combine payroll management with our broader accounting and advisory services, and you gain clearer insight, more joined-up support and better information to help you plan, grow and reward your team with confidence.
Whether you’re looking for small business payroll services for your close-knit team or a fully managed payroll system for 100+ employees, our services are flexible to meet your demands.
Contact us today to discuss your payroll and pensions needs.
Frequently asked questions about our payroll and pensions services
How much do outsourced payroll services cost?
The cost of outsourcing payroll services can vary widely depending on several factors, including the size of your business, the complexity of its payroll needs and the level of service required.
Is payroll outsourcing cost-efficient?
Unless your business has the time and budget to recruit and train an in-house payroll team, then outsourcing is a highly cost-efficient solution. It removes the overhead while giving you the expertise you need to meet your employer responsibilities.
What type of businesses should outsource payroll?
Outsourcing payroll can benefit various types of businesses, regardless of their size or industry. Startups and SMEs with limited resources can typically benefit from payroll support, which allows them to focus on core business activities while ensuring payroll compliance and accuracy. Then, there are businesses that experience unexpected growth, which can be exciting but challenging. Outsourcing payroll enables growing businesses to seamlessly manage payroll during periods of growth without disruptions. Additionally, some businesses have complex payroll requirements, such as multiple pay rates, commissions, bonuses, and deductions. Outsourcing payroll to accountants specialising in handling such complexities can ensure accuracy and compliance.
Can Butt Miller help with auto-enrolment and workplace pension services?
Butt Miller is experienced in helping businesses of all sizes with auto-enrolment and workplace pension administration. This includes registering your firm for auto-enrolment, identifying eligible employees, calculating contributions and keeping statutory records as required by the Pensions Regulator.
Do payroll services include payslips and HMRC submissions?
Yes. Good outsourced payroll services include processing, electronic payslips, PAYE, tax and National Insurance deductions and monthly submissions (RTI) to HMRC.
Can payroll connect with employee incentive schemes?
Payroll overlaps with remuneration planning and bonus schemes. Along with core payroll services, we can provide valuable advice on the most tax-efficient way to reward directors and staff.
Can you manage payroll for CIS subcontractors?
Yes. Butt Miller is experienced in CIS payroll and can help you navigate this complex area. We can help you distinguish between contractors and staff, verify contractors with HMRC, make the correct deductions and submit your monthly CIS returns.
